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Building Epic Credibility: Be as Honest as Abe and as Brilliant as Einstein

Why is credibility so important in today’s workplace? Well, consider what having credibility enables you to do:

  • Persuade people more easily
  • Influence more people
  • Reduce conflict
  • Complete projects successfully
  • Improve your team’s reputation

Easy to lose and tough to build, credibility ranks as one of the primary characteristics of a successful project manager and leader. A basic determination of credibility can be found in the way you honestly answer this question:

Do people believe what you say?

Here is a systematic approach to determining your own professional credibility:

1. If you and your abilities are unknown, and you therefore have low credibility, spend time building relationships.

That’s what nearly every startup company has done. Find a niche and develop a smart customer base. New employees in new industries must do the same thing. Discover what customers value, their personality traits and how they process information. Cater your strategies, conversations and behavior to them, and back up your insights and recommendations with third-party data such as articles, books and outside experts.

2. Despite being well known among your customers, perhaps a recent incident has resulted in your low credibility.

Rebuild the relationship. Start small and make that phone call. Demonstrate your abilities, keep your promises and communicate. Communication is at the core of leadership credibility. One of the highest-profile examples of this happened five years ago, when the on-demand streaming and DVD-by-mail service Netflix relaunched the DVD side of the business as Qwikster. This news came after customers overwhelmingly criticized a recent price increase. Netflix CEO Reed Hastings took to Netflix’s blog. “I messed up,” he wrote. “I owe everyone an explanation.” Less than a month later, he blogged again, announcing the quick end of Qwikster. Today, Netflix has more than 81 million members in over 190 countries enjoying 125 million hours of TV shows and movies every day.

3. You and your abilities might be unknown, but you still pack high credibility — either because of significant word of mouth or your connection to a popular brand.

If Best Buy were to name a new CEO, for example, that individual might (or might not) have name recognition, but he or she would still need prove himself or herself in the new position — despite being affiliated with one of the highest-profile retailers in the country. In your case, you may have built a reputation of being knowledgeable and dependable even by customers who don’t know you! While this is unquestionably a desirable situation, don’t consider it a free pass to great customer relationships.

4. If customers know you and your abilities, and you therefore have high credibility, congratulations.

This is what everyone should strive to attain, because it means that a customer or coworker has dealt with you before and realized positive results. It means that people trust your input and your performance so much that they ask for and heed your advice wholeheartedly. Steve Jobs had that kind of pull. He created a demographic of computer consumers that wait in line for an entire day to purchase a product they have never touched or even seen up close, simply because it has the Apple logo on it. But beware: Customer and colleague relationships are precious and should never be taken advantage of by abusing credibility to sell unnecessary, unwanted or low-quality items. Remember Apple’s short-lived MobileMe subscription service? That was a disaster, and Jobs had the credibility behind him to admit it.

Bad Language: How to Diminish Your Persuasive Powers

Some language and phrases used in today’s persuasion conversations should be abolished, no matter what.

Here are three examples:

  1. “At the end of the day … ”

    At the end of the day … what? You come home from work, you do stuff and you eventually go to bed. This phrase makes no sense and serves no purpose in your persuasion arsenal. Avoid. Always.

  2. “I’m just sayin’… ”

    I’m unclear as to when or where this phrase came into vogue, but its usage seems to have increased in recent years — usually as the universal get-out-of-bad-behavior line. People think they can make rude or inappropriate comments as long as they preface or conclude them with, “I’m just sayin’… .” Here’s what not to say in persuasion situations: “I’m just sayin’ that your idea doesn’t exactly solve the problem.” Or this: “Your team is incompetent and plain wrong; I’m just sayin’.”

  3. “LOL,” “JK,” “IMHO,” “LMAO,” “TTFN” and “TTYS”

    Others might not appreciate or even understand such abbreviated phrases. (I had to Google “TTYS,” which means “talk to you soon”). Text-speak is unprofessional and should not be used in written business correspondence, let alone in face-to-face interactions. I read about a mother who was texting her teenage daughter’s friend, whose own mother had recently passed away. In an attempt to comfort her, she signed off on one message with “LOL,” thinking it meant “lots of love.” She was horrified when she found out it actually means “laughing out loud”! Along similar lines, I once found myself explaining “LMAO” to my mother.

If you find yourself employing any of the above, make a mental note and find different ways to express yourself.

Language is like anything else: It requires practice. I try to verbally convey my point on three different levels. One uses simple language (“happy”), another involves slightly more elaborate language (“elated”), and the third encourages the use of multiple syllables and/or the creative side of my brain (“exuberant”). Or how about “help,” “comfort,” and “assuage.”

Work on establishing these three levels of language based on what is appropriate for a particular target. It’s fun, isn’t it? Or amusing. Or even enthralling.

How Telling Stories Can Help Convince Customers

I love to tell stories. Why? Because stories are the key to persuading others.

In a selling environment, I call them “situational sales success stories.” Or S3 stories, for short. These are pre-created retellings of how you helped buyers or colleagues improve their condition in given situations. Here’s an example:

“What you’re saying is exactly what Steve Buyer said, not more than two months ago.
[Grab your listener right away with a relatable opener.]

“His company was struggling, its stock value had sunk, key managers ditched the organization, and all rational indicators told him not to make any big decisions. Then, his firm experienced a product recall. That’s when Steve and his colleagues decided to invest in their business, instead of cutting back.
[Include at least one element of surprise.]

“We put together a performance initiative designed to keep revenue flat but increase margins. Morale improved, the company attracted some talented new people, and now, although not completely back to business as usual, it’s well on its way — all because Steve and his team turned left when his competitors would have turned right.”
[Use a repeatable phrase for emphasis.]

The following are five must-have situational sales success stories to keep in your arsenal at all times, regardless of what you sell or who you’re trying to persuade. I’ll provide the bones; you flesh them out:

  1. A buyer who never used your company’s products or services is now one of your biggest fans.
  2. A client who faithfully used the “other brand” until you showed him the light.
  3. A customer who was loyal to only one method until you showed him another option.
  4. A buyer who couldn’t afford your best offer, but you helped his company figure out a way both of you could still do business together.
  5. A customer who initially wanted to delay purchasing until you proved why buying now was a wiser decision.

Now that you have some ideas for situational sales success stories, consider ways to refine them and make them more exciting. Take the above example and create one powerful, truth-based story for each of the five situations, and then write them down. Make them all capable of being told in less than 25 seconds. Require every salesperson on staff to learn the five stories and be able to recite them. Test employees and help them internalize high-quality S3 stories.

Remember, you can share these stories face-to-face in one-on-one situations, in larger group settings such as a business meeting, as videos, via e-mail, blogs and text messages, on social media (Twitter should challenge even the strongest tellers of S3 stories) and by using that old-fashioned device everybody once called a telephone.

Why You Must Improve Your Persuasion Skills Every Day

While persuasion is crucial to people’s success for many reasons, they actually spend very little time and effort improving their persuasion skills.

If you’re going to thrive in the eat-or-be-eaten contemporary workplace, you must be able to effectively persuade others. This will provide you with a competitive advantage, because your competitors are more than likely not focusing on their own persuasion skills.

Why?

I call it the “Persuasion Paradox.

The Persuasion Paradox can be summarized like this: At best, many professionals take a mindless approach to persuasion. At worst, they abhor the practice of persuasion, striving to avoid it.

The mindless ones, either consciously or subconsciously, assume that just because they’ve heard people say “yes” to them — and they’ve given the same response to others — they understand the complexities of attaining agreement. This supposition couldn’t be further from the truth. The act of persuasion remains a significant obstacle for many professionals, and they might not even be aware of it. However, like failing to check your blind spot before darting out into the oncoming lane on a narrow highway to pass a slow-moving truck, ignoring this obstacle can lead to disastrous results.

The ones who abhor persuasion want nothing to do with it. They think it smacks of the dreaded word “sales” and conjures images of white shoes, plaid jackets, and glad-handing used-car salesmen. But successful people — who are neither mindless nor abhorrent, incidentally — don’t see persuasion that way. Professionals at the top of their game understand that not only is it is okay for them to promote their ideas and issues; but that it is incumbent on them to do so.

Having someone say “yes” to your ideas, offers and suggestions ranks among the greatest achievements in the business world. It represents validation, respect and acceptance among your peers and others. In author Daniel Pink’s survey of American workers, “What Do You Do at Work?” for his book, To Sell Is Human: The Surprising Truth about Moving Others, he discovered full-time, non-sales workers spent 24 out of every 60 minutes involved in persuasion efforts. To say effective persuasion is merely important is to make an extreme understatement.

Persuasion requires intellectual heavy lifting. Understanding your target, knowing how to increase the value of your offering (or, conversely, decrease the resistance of your target), choosing the right words, and determining the timing of your persuasive efforts all are prerequisites of effective persuasion.

So to stay ahead of your competition and succeed among your peers, work on your persuasion skills on a daily basis. Here are some terrific places to start.

12 Better Ways to Use Your Language Skills

Superior language skills build the confidence to engage and persuade more people. Here are 12 ways to put those skills to work while convincing others that your way is best:

  1. Teach the vernacular of your business to others, and they will feel more included in the overall experience.
  1. Use the language of your industry to give you “insider’s prestige.”
  1. Recognize that a superior grasp of language is one of the dominant factors in sales success.
  1. Use language to generate empathy.
  1. Lose the tired questions (“Do you play golf?”) and replace them with interesting ones (“How will the recent fires affect your expansion plans in Canada?”). You’ll be more interesting to your buyer and learn crucial information.
  1. Control conversations by strategically including terms like “recommend,” “suggest” and “advise.” Others will follow your lead.
  1. Use permission questions to soften your approach: “May I ask you a question?”
  1. Use adjectives to make your descriptions more vivid: “elegant design” and “compelling point.”
  1. Find relevant examples to prove your points.
  1. Metaphors, similes and analogies remain the bedrock of effective language skills.
  1. Use appropriate language; slang coming from an executive sounds silly.
  1. Practice saying things three different ways. Think basic, intermediate and sophisticated. To that end, I hope you found this blog post helpful. I anticipate you will find instructive ways to implement this material. And perhaps I have assuaged your anxiety about speaking more eloquently.

Click Tricks: How to Write Effective Email Subject Lines

Arguably the most persuasive element of any email is the subject line. You must treat the subject line the same way you would an initial handshake; it may be your only chance to make a first impression.

And just as a handshake can linger a tad too long, keep the subject line brief, indicating why your message is worth the reader’s time.

There are multiple ways to do this. In his book To Sell Is Human: The Surprising Truth About Moving Others, New York Times-bestselling author Daniel Pink reports on research that determined people open emails based on three factors: utility (opened because the recipient has something to gain or lose), curiosity (opened because the recipient is, well, curious) and specificity (opened because the recipient knows exactly what he or she is getting once the message is opened).

To that end, craft your subject headers to fall into one of the following five categories:

  1. Descriptive: Free Estimates, Free Installation — Throughout 2016!
  2. Fast Fact: More Than 95% of All Adults Don’t Exercise Every Day
  3. Provocative: New Airless Tire Can Take a Bullet
  4. Rhetorical: Are You Tired of Being Left Outside?
  5. Nearly Naughty: Let Us Show You How Much We Love You

Also keep in mind to whom you’re sending the email. The above examples won’t work if you’re crafting internal emails for your colleagues. So try something like this:

Needed: Content Marketing Ideas for Wednesday’s Meeting

Right away, you’re establishing a need that you would like staff members to fill.

Regardless of your intended email recipient, a compelling subject header communicates the bottom line of your message before it’s even opened.

How ‘Thank You’ Can Boost Your Persuasive Power

Nothing is more powerful in the world of B2B or B2C sales than a face-to-face encounter between a satisfied customer and a credible sales professional. This is the kind of human exchange in which influence can be wielded for the good of both individuals. When a customer or client says “thank you,” for example, you must be able to leverage those words — or risk blowing a major opportunity to take that sales relationship to a higher level.

Here are three things to do when you hear “thank you”:

1. Don’t waste words.

What’s typically the first thing out of your mouth when a customer thanks you? “No problem. That’s why I’m here.” A coworker thanks you for your assistance, and you say, “Sure, it was easy.” A supplier sends a note of appreciation, and you leave it at that. Not only are these relationships not furthered, but you actually also may be damaging them with the responses you give — or don’t give. Making someone feel unappreciated, incompetent or unworthy of a response is a surefire way to not increase your influence.

2. Drop the arrogance act.

Another potential problem is when the thank-you exchange is framed in such a way that the other person feels like he or she has just done a favor for Vito Corleone (“Someday I may call upon you to do a service for me.”) If you respond with a defiant, “And now you owe me one!” you’re just asking for animosity and opposition.

3. Rethink your response.

So how can you avoid under-responding or overreacting to a “thank you”? By using influential language. Robert Cialdini, author of the seminal work Influence: The Psychology of Persuasion, suggests saying something like this: “My pleasure, because I know if the situation were reversed, you would have done the same for me!” Then watch as the other person nods furiously in agreement.

That’s how you use language to expertly and subtly earn a “chit” — an informal influence credit. Practice this approach until you’re comfortable using the language of Cialdini or similar language you develop on your own to create compelling yet conversational and influential exchanges.

(Photo by Gratisography)

How Apple, Lexus and Harley-Davidson Can Help You Persuade

Think about why the Apple, Lexus, and Harley-Davidson brands have such magnetic appeal. Why do consumers so unequivocally believe in them and profess unwavering loyalty to them? Because those objects conjure emotions that convince buyers the iPhone 6S, the LX and the FLHXS Street Glide Special are in some way superior to competing products.

In essence, they represent the epitome of “cool” in their specific product categories as perceived by their particular (or potential) users.

Researchers Caleb Warren, assistant professor of marketing at Texas A&M University, and Margaret C. Campbell, professor of marketing at the University of Colorado, Boulder, conducted six studies to determine what makes consumers perceive brands, companies and even people as “cool.”

Published by the Journal of Consumer Research in 2014, their findings suggest that individuals gravitate toward objects of autonomy, meaning that the companies behind those objects eschew pre-existing norms or status quo expectations in pursuit of their own vision. “Although cool brands are typically desired, coolness and desirability are not the same thing,” Warren and Campbell wrote. “Consumers prefer cool brands only when they want to stand out rather than fit in.”

When your persuasion situation involves an idea focused on a specific brand or product, recognize that the emotions conjured by that brand or product can create an irresistible urge in your target’s mind to say “yes.” Part of the work has already been done for you.

How Do You Know Your Persuasive Attempts Are Working?

How can you tell whether you’re making persuasion progress with your target in such areas as trust and credibility?

Here’s how: Consistently observe the other person’s actions — or inactions — to determine the degree to which you’re winning him or her over.

Here are seven sure signs things are going your way:

  1. Your target volunteers information that is not requested.
  2. Your target shares humor.
  3. Your target accepts pushback and contrary views.
  4. Your target requests advice from you.
  5. Your target shares confidential information.
  6. Your target meets deadlines and respects financial limitations.
  7. Your target initiates friendly follow up and continued contact.

Now, keep things going!

Do You Know the ‘Principle of Nudge’?

Persuasion is built on a series of small agreements, rather than one colossal, ear-shattering, cosmic “YES!!”

People often can be most effectively persuaded when shepherded along gently, not yanked through the streets. A great example comes not from a shepherd, but from my sister-in-law’s Goldendoodle, Lucky.

During one family gathering at my sister-in-law’s home, Lucky was particularly affectionate. He kept rubbing against me, looking for attention, which I happily gave him. After a few minutes, I realized I was no longer in the living room, but in the kitchen. When I mentioned my surprise at the change of venue, my sister-in-law, replied matter-of-factly, “He does that all the time. He brought you out here; this is where we keep his treats.”

Ah, the Principle of Nudge.

How might nudge work for you? Let’s say your persuasion priority is to convince your VP of marketing to allocate dollars and responsibility to you for a new product training initiative. Here’s an example of the series of small agreements you can elicit from your target:

  • “Yes, we can meet to talk about your idea.”
  • “Yes, I can provide information.”
  • “Yes, I can help brainstorm options.”
  • “Yes, I can talk to others in my circle to test the idea.”
  • “Yes, we can run some numbers.”
  • “Yes, we can pitch the board.”

Each yes slowly nudges your target toward the big one: “Yes, I’ll green-light the project.”

In most cases, you wouldn’t walk into your VP’s office and demand money and power (unless you have an absolutely monster credibility and track record, and even then I wouldn’t recommend it).

That’s like asking a person to marry you on the first date. You can, but it doesn’t make for good policy.